CALCULATE YOUR ROI BY GOING PAPERLESS WITH DOC.IT
Firm
Name:
Prepared By:
Enter
the number of staff
The number of staff (excluding partners and
managers) in your firm.
Enter
staff member's average hourly wage
The average hourly wage paid to staff members
within your firm.
Enter
the number of partners & managers
The number of partners and managers in your
firm.
Enter
partner/manager average hourly wage
The average hourly wage paid to
partners/managers within your firm.
Total
number of users
The total number of Doc.It Suite users within
your firm.
Enter
the number of corporate clients
The
average number of corporate clients serviced by your firm.
Enter
the number of personal clients
The average number of personal clients serviced
by your firm.
Hours
per month per person printing documents*
Each
user spends an average of 1 hour per month printing documents.
Annual
folder expense per client*
$1
per client per year to purchase, prepare, and roll forward client files.
*Numbers used in these calculations are based on Doc.It
research within public accounting firms over a 10-year period.
GOING PAPERLESS SAVINGS
YEAR 1
YEAR 2+
ANNUAL
FILE HANDLING SAVINGS
HOURS SAVED
EXPLANATION FOR CALCULATION
SAVINGS
SAVINGS
Annual
Archive file handling - file wrap-up
The
number of hours spent handling client files; engagement wrap ups, annual roll
forward and movement to inactive storage: 1 hour per corporate client,
15-minutes per personal client. Annual
savings calculated at staff member hourly wage.
Annual
savings on searching, retrieving and transmitting information to client.
Each
user saves an average of 1/2 hour per week, calculated for staff member
hourly wage and partner/manager hourly wage.
Annual
savings on printing internal and client documents
Each
user saves an average of 2 hours per month, calculated for staff member
hourly wage and partner/manager hourly wage.
Annual savings on photocopying
costs
Each
user saves 72 trips per year at 1 minute per trip, calculated for staff
member hourly wage and partner/manager hourly wage.
WORKFLOW SAVINGS
Annual
savings on workflow scheduling and management
Each
partner and manager saving 2 hours per month at partner/manager hourly wage.
SUPPLY SAVINGS
Annual
savings on paper and copier expense
$200 per user per
year.
Annual
savings folder expense*
$1.00 per client
folder prep expense
*Purchasing new folders will no longer be necessary.
ADDITIONAL BENEFITS
• Eliminate interoffice shipping expense
• Improved client service
• Reduce expenses related to file storage
• Improved security
(i.e. disaster recovery)
• Reduced shredding costs
• Improved risk and
liabilities management
ANNUAL SAVINGS
ESTIMATE
GOING PAPERLESS INVESTMENT
YEAR 1
YEAR 2+
IMPLEMENTATION & LICENSE FEES
EXPLANATION FOR
CALCULATION
INVESTMENT
INVESTMENT
Doc.It
Preliminary Licenses Fees
Total
users and a one-time license fee of $150 per license, which includes
installation support.
0
Doc.It
Subscription Fees (Licenses)
Annual
License Subscription Fees
Professional
Services: Implementation and consulting
Good
Faith Estimate: One-time fee for professional implementation and consulting
services for a firm.
0
End-user
Training
Good
Faith Estimate: End-user training based on 10 users per day at $2,650 per day
(Multi-day rate). Each additional user
is $295/user. Estimate based on the Total Number of Users above.
0
TOTAL INVESTMENT ESTIMATE
OTHER CONSIDERATIONS
Second monitors, scanning work station, server upgrades
YEAR 1
YEAR 2+
YEARLY ESTIMATED
SAVINGS
