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| Doc.It Talks Newsletter 11.2 | |
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Doc.It Suite awarded 5-star Rating In 2009 and 2011, Doc.It was awarded the highest review rating possible, a 5-star rating, in CPA Practice Advisor's annual Document Management review. The 5-star rating was awarded based on four key sets of attributes: usability, file management and organization, integration, and relative value. Read the review: CPA Practice Advisor 2011 review of document management systems.
"Receiving one of only two 5-star ratings makes this a really special award for us," said Howard Brown, President & CTO, Doc.It.
"Doc.It has one of the best implementation methodologies for transitioning firms into a paperless environment, and is a system designed by practicing public accountants for public accounting firms," stated John Higgins, co-founder of CPA Crossings, LLC.
Case Study - The ROI of Paperless DMTORONTO, ON - Robert Gold, MBA, CA, has his eye on growth, practice management and operations, as well as technology, hardware and software. Yet, as tech-savvy as Robert, himself, may seem, he knows the best use of technology will only have a negative effect on his staff of 15 if there is no gain in time and resources.
"What you don't know can hurt you, and if you don't know there are ways to improve what you're doing, you don't know how to improve," he says. "When you're working in an environment of multiple documents, you don't know your inefficiencies because you haven't thought through any alternative."
Paperless DM Environment Brings Direct ROI and Efficient Processes
The justification for any accounting firm to adopt something new, or change its current hardware and software, requires substantial case examples with an almost immediate return on investment (ROI). By using Doc.It to streamline a firm's document management Bennett Gold not only improved its processes, but also realized many tangible benefits - ROI in staffing, firm morale, operations and client communications.
The more efficient a firm is, the more time the staff can spend recruiting and retaining clients. While many firms look for ROI only in terms of monetary savings, there are many more ways to measure how an investment in technology pays off.
Bennett Gold enhanced Doc.It's capabilities as a stand-alone program by making a dramatic change when it switched to two, and eventually three, monitors per person. "Because we work in a digital environment, the hardware and software contributes to us being far more productive."
ROI & EFFICIENCY: The advantages to using a Document Management System
When document management systems (DMS) and paperless accounting firms first became trendy, some accounting firms decided to become early adopters. Those firms have already managed to cross the chasm and reap the efficiencies of these new systems and approaches. But other accounting firms have been more cautious, choosing to wait before rushing into DMS and paperless offices. These firms want to be sure that there are true efficiencies involved. They want to know that their investments will pay off.
This more-cautious approach is understandable. After all, there are few metrics around DMS and paperless offices as they relate specifically to accounting firms. Fortunately, based on research we have done, those metrics now exist. Accountants can see the ROI that comes from smart paperless practices and a good DMS. When it comes to ROI, firms can weigh both the quantifiable savings and those less-tangible -- but no less important -- advantages that a paperless DMS brings.
Efficiencies Can Be Measured
Naturally, most accounting firms are extremely interested in the quantifiable, bottom-line numbers that can prove whether a paperless DMS will pay for itself. Considering how much accounting firms use paper, and how much effort is involved with traditional paper-based methods, there are several measurable advantages that a paperless DMS will bring.
Read the full-length article and learn about the advantages, including (1) paper, printer and copying charges, (2) recovering office space, (3) retrieval of documents, (4) collaboration and advanced tools, (5) standardization and best practices, and (6) improved customer service.
To read this full-length article and many more, please click here
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